Scan to Ship

Scan to Ship — Built for Courier Agencies, 3PLs & Co-Loaders

Scan or upload a shipping slip, verify the details, tag the seller, and consolidate parcels from multiple sellers into one manifest — no more retyping every shipment into Excel.

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Scan or upload

From camera or gallery

Seller-tagged

Every parcel attributed

One manifest

Multi-seller consolidation

Still Logging Every Shipping Slip Into Excel?

Agencies, 3PLs, and co-loaders receive parcels from many different sellers, each arriving with its own handwritten or printed shipping slip. Someone on the team has to read every slip, retype the buyer's name, address, and tracking details into a spreadsheet, then re-enter that same information again into the right courier's dashboard — for every single parcel, all day.

Manually reading and retyping shipping slip details into Excel

The same shipment details entered twice — once in a sheet, once in the courier dashboard

Juggling multiple courier dashboards for different sellers and shipments

No easy way to see which parcels belong to which seller

Consolidating parcels from several sellers into one outbound shipment, done by hand

Hours of repetitive data entry before a single parcel actually ships

From Shipping Slip to Manifest — One Workflow

1

Scan or upload

Scan the shipping slip with your phone camera, or upload a photo from your gallery.

2

Verify details

Review the captured buyer name, address, and tracking number before confirming.

3

Tag the seller

Select or enter which seller this parcel belongs to.

4

Create shipment

A draft shipment is created from the verified, seller-tagged details.

5

Select courier

Choose the courier for this shipment from your connected integrations.

6

Consolidate

Filter by seller and combine multiple parcels into one outbound manifest.

7

Label & ship

Generate the shipping label and hand off to the courier.

8

Track

Monitor status, attributable back to the originating seller.

Scan & Ship Without Retyping Shipping Slips

A shipping slip usually already contains everything needed to create a shipment: the buyer's name, delivery address and landmark, sometimes weight or dimensions, and a courier tracking number, barcode, or reference. Scan to Ship reads that information from a photo so your team verifies it instead of typing it from scratch.

StepTraditional processScan to Ship
Read shipping slip Team member reads it manually Scan or upload a photo
Record details Typed into an Excel sheet Captured automatically, then verified
Attribute to seller Tracked manually, if at all Tagged to a seller field
Enter into courier dashboard Re-typed a second time Created directly as a shipment
Combine multiple sellers' parcels Manually sorted and grouped Filtered by seller, consolidated into one manifest

Scan to Ship supports both handwritten and printed shipping slips. Legibility affects how much review a scan needs, which is why every scan is verified before a shipment is created — not created automatically.

Built for Multi-Seller Operations

This is the part built specifically for agencies, 3PLs, and co-loaders: every parcel is tagged to the seller it came from, so you can filter your shipment queue by seller, consolidate parcels from several sellers into a single outbound manifest, and report or bill each seller based on their own shipments — without a separate spreadsheet to hold it all together.

Seller tagging

Every parcel is attributed to a seller, entered manually or captured from the slip.

Filter by seller

View, report, or bill shipments for one seller at a time, or across all of them.

Manifest consolidation

Combine parcels from multiple sellers into one outbound manifest instead of booking each separately.

Who Scan to Ship Is Built For

Courier companies

Digitize intake for parcels arriving without a system-generated shipment record.

Courier agencies

Handle parcels from many sellers without a shipment tool tied to any one of them.

3PL companies

Process client shipments without re-keying details client by client.

Fulfilment centres

Move parcels from intake to courier handoff without a manual data-entry bottleneck.

Warehouse teams

Cut the time spent transcribing shipping slips before a shipment can be booked.

Shipping operations teams

Standardize how shipment data is captured, regardless of who wrote the slip.

Multi-courier operations

Capture once, then choose the right courier per parcel from one dashboard.

Co-loaders

Consolidate parcels from multiple sellers into a single outbound manifest.

Use Cases

A courier agency serving multiple sellers

Parcels arrive from several sellers each day, each with its own shipping slip. Scan to Ship captures each one and tags it to its seller automatically, so nothing gets mixed up.

A co-loader consolidating outbound shipments

Parcels from different sellers are filtered by seller and combined into a single manifest for one courier pickup, instead of booking each parcel separately.

A 3PL processing high shipment volume

Instead of a team member typing every shipment into a spreadsheet, slips are scanned and verified in bulk, reducing the manual load per parcel.

A warehouse team reducing manual entry

Staff scan shipping slips as parcels are received, cutting the time between intake and a shipment being ready to book.

A multi-courier operation choosing per parcel

Every scanned shipment can be booked with whichever connected courier makes sense for that parcel, without re-entering details per courier dashboard.

Before vs. With Scan to Ship

Before

  • Manual shipping slip reading
  • Excel shipment spreadsheets
  • Repeated data entry per courier dashboard
  • No consistent way to track parcels by seller
  • Manual label processing
  • Manual manifest consolidation

With Scan to Ship

  • Scan or upload the shipping slip
  • Verify captured details
  • Tag the seller
  • Create the shipment
  • Select the courier
  • Consolidate into a manifest
  • Generate label & ship
  • Track by seller

Scan to Ship — FAQs

Everything you need to know

Scan to Ship is a Parcelmind feature that captures shipment details — buyer name, delivery address, landmark, and the courier tracking number or barcode — from a photo of a shipping slip, instead of an office team retyping that information into Excel by hand.

You scan a shipping slip directly with your phone camera, or upload a photo from your phone or computer gallery. Parcelmind reads the available details from the image, you review and confirm them, tag the seller the parcel belongs to, then create the shipment.

Yes, Parcelmind can read both handwritten and printed shipping slips. Handwriting quality varies, so we recommend reviewing captured details before confirming — that verification step exists specifically so nothing ships with an unchecked field.

Captured details should always be reviewed before you confirm the shipment. Accuracy depends on the shipping slip's legibility — a clearly printed label is easier to read correctly than faint handwriting — which is why every scan goes through a verification step rather than creating a shipment automatically.

Yes. You can scan a shipping slip directly with your camera, or upload an existing photo from your phone or computer gallery — useful if slips were photographed earlier or sent to you digitally.

You can manually select or enter the seller name in a dedicated field, or, where the shipping slip includes a seller identifier, that can be captured during the scan. Each parcel is tagged to its seller for billing, reporting, and tracking purposes.

Yes. This is built specifically for co-loaders and agencies handling several sellers at once: you can filter parcels by seller and consolidate multiple parcels into a single outbound manifest, rather than booking every parcel as a separate shipment.

Yes. Since every parcel is tagged to its seller, you can filter your shipment queue and manifests by seller — useful for reporting, billing individual sellers, and giving each seller visibility into only their own shipments.

Yes. Once a shipment is created and a courier is selected, Parcelmind generates the shipping label the same way as any other shipment on the platform.

Yes. Scan to Ship feeds into the same multi-courier platform as the rest of Parcelmind, so a scanned shipment can be booked with whichever connected courier you choose per parcel or per manifest.

Scan to Ship is built for courier companies, courier agencies, 3PLs, fulfilment centres, warehouse teams, shipping operations teams, multi-courier operations, and co-loaders who receive physical parcels from multiple sellers and currently log shipment details manually.

That is the intent — Scan to Ship is designed to replace the manual step of reading a shipping slip and retyping its details into a spreadsheet before booking with a courier.

Yes. Once a scanned shipment is booked, it is tracked through Parcelmind the same as any other shipment, and its seller tag means tracking status can be attributed back to the correct seller.

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